Vidwan, Inc., E-Solutions, Inc., ESOL Pte Ltd., and E-Solutions IT Services UK Ltd Limited (together referred to as “E-Solutions”, “us” or “we”) respect your privacy and are committed to protecting your personal data. E-Solutions is a personal data controller. This means that we are responsible for deciding how we hold and use personal data about you. This notice is aimed at informing you of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the local data protection law.
For the purpose of the General Data Protection Regulation (“GDPR”), the Data Controller is Vidhwan, Inc.
We will comply with data protection law and principles, which means that your data will be:
In connection with your application, we will collect, use and store the following categories of personal data about you:
We collect personal data about candidates from the following sources:
We will use the personal data we collect about you to:
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate for that role.
We also need to process your personal data to decide whether to enter into a contract with you.
Having received your CV and covering letter and the results from any tests you took; we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is suitable to invite you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we may then take up references and/or any other check before confirming your appointment.
If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
We will use your sensitive personal data only in so far as we are permitted by law to do so :
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal data with the following third parties for the purposes of processing your application: E-Solutions Network; E-Solutions clients. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from our website privacy notice.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal data for a period of 3 years after your last application date [ if you are unsuccessful, we shall retain your personal data for 6 months or for a period of 3 years upon your explicit consent]. We retain your personal data for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We further retain such personal data in case a similar role becomes vacant for which you will be a fitting candidate. Please ensure that your data is kept up to date at all times by logging into the online system. After this period, we will securely destroy your personal data in accordance with our data retention policy.
Your rights in connection with personal data
Under certain circumstances, by law, you have the right to:
If you want to review, verify or correct your personal data, you can do so by logging into the online system. If you wish to request the erasure of your personal data or object to the processing of your personal data, please send an email to firstname.lastname@example.org
We have appointed a Data Protection Officer [ DPO] to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO at +1-408-289-8200 – or at email@example.com.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
All questions, comments, and requests regarding this Privacy Notice should be addressed to firstname.lastname@example.org.